Board Management Efficiency – Using Board Portals and Software to Improve Efficiency

Many people view board management efficiency in terms of directors themselves and how they are equipped to drive best practices and speed up decision-making. But, a successful and efficient board is a tangled web of components that have to come together in order to be effective. That involves shaping the structure of the board with the focus on performance and regular evaluation procedures and creating an environment of collaboration that is supportive of high-performing boards.

A crucial aspect to achieving all of this is the effective use of tools for managing boards. Board portals are an excellent way to streamline communication and allow board members to share documents in a secure environment. This eliminates the need for lengthy email chains that can result in confusion regarding the process of versioning and allows everyone to quickly access and read what they need.

It is also important to ensure that all working committees and teams can benefit from the same efficiencies of the board by utilizing board software for their daily activities. This means that everyone has the information they require at their fingertips to make decisions quickly, while keeping sensitive data protected and accessible only to the right people.

This can be achieved by ensuring that all users have the ability to access the full range of board functions, including chat and annotating tools and convenient virtual meeting integrations, but also being able establish specific accessibility controls for any confidential information. Memorial Health System has, for instance, widened its use of software for board meetings to include multiple internal groups and committees, providing more efficiencies beyond the traditional board see post level.