The Benefits of a Board Room Portal

A board room portal allows directors and administrators access to company documents from any device. This solution provides security features that are that is not offered by traditional email systems. Users are required to sign in using a specific profile and their own password. It also has an integrated user access control system. It also monitors the data centre personnel and makes use of closed-circuit surveillance. All data is encrypted and it also supports multi-factor authentication. This is a must-have option for companies that deal with sensitive data, especially those in the government sector.

A good board portal can help directors prepare for meetings by allowing them to view the current version of documents and reports from a single location. This can save time spent scouring shared drives, email attachments and file cabinets. Directors can easily mark up documents before the meeting to make sure they are ready. Any changes made to a board package are also immediately reflected. As opposed to PDFs, these boards can be accessed on any device and work with all web browsers.

The minutes are then prepared and then circulated to the board for approval. This helps to keep the board focussed on governance issues instead of administrative tasks. This allows boards to comply with internal governance rules and regulations. The agenda items voted on at the meeting are assigned to members and monitored and an audit trail is recorded.