How to Protect Confidential Documents For Boards

Boards are the primary power of an organization, making critical decisions and holding important discussions that affect all participants. This means that lots of sensitive information is shared within boards and should be protected from unauthorized access.

One of the best ways to secure confidential documents for boards is to implement robust security measures that prevent unauthorised viewing, sharing and printing. A secure board portal can protect documents to ensure they are only accessible to authorized users.

In addition, the majority of board portals offer features that let you restrict who can print or download the document and also set limits on the length of time they can be accessed. Many systems offer tools to track who has viewed documents, including a report showing how many times and by who.

A confidentiality policy is another way to protect confidential documents. The policy should clearly state that, unless required by law or authorized by the board, directors should not disclose confidential information to any third party such as the sponsors of their constituency directors and should define what is considered confidential information. It can be difficult to enforce a policy, but it does provide assurance to all directors. It helps to defend the company against claims that they violated their confidentiality rights.

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