Essential Tips for Virtual Board Meetings

Virtual board meetings are a wonderful alternative to physical meetings. For whatever reason, whether it’s due to time limitations, expensive travel or underlying health issues, a virtual setting can bring about more efficient decision-making and streamline communication with your board members. Virtual meetings, like any board meeting, come with challenges. Here are some essential strategies to avoid getting behind in your online board meeting.

Your virtual board meetings can run smoothly if you have an established set of guidelines. This includes determining how to draw the attention of the audience (i.e. whether or not everyone have a chance to speak or use an organized method of taking the stage). It is also essential to have a protocol for the discussion in order to allow everyone to contribute equally.

Creating a clear set of guidelines will also help to avoid any confusion that might arise during the virtual meeting. This can be accomplished by clarifying when and how the chair of the board will thank the participants for their contributions, and also what topics to discuss on each item of agenda. It is important that all board members are able to be able to see each other to discuss issues and questions in a clear manner.

A clear set of guidelines will ensure that board members follow up on tasks assigned to them at the time of the board meeting. This can be accomplished by providing a clear task management system that allows board members to keep track of the status of their assignments and quickly find relevant information on the platform.