How to Plan a Successful Board Meeting

A board meeting is an important meeting where crucial corporate decisions involving management appointments as well as financial control, and the response to crisis are made. The board is able to present their viewpoints, debates different ideas, and finally comes to an agreement on key issues.

A successful Board Meeting requires meticulous preparation and adherence to documents that govern the meeting, such as the articles of association for your company and statutory requirements. This includes having a the quorum. A Quorum is the minimum number of people present to conduct business during a session typically two directors however, a greater number may be specified in your governing documents.

The first board meeting of a new year is an important event that sets the tone for your organization’s governance structure and strategic direction. The first meeting of the year usually includes discussions and the making of decisions that determine the course of an organization, such as adopting an ordinance or naming officers, as well as setting up financial account.

Start your meeting with the most important agenda items to energize your board members and keep them interested. It’s easy to lose focus and waste valuable time by talking about new topics. Include an “Area of focus” or parking lot on the agenda.

After discussing old and new issues, the board directors typically creates strategies for promoting advancement and sets out action items to achieve these objectives. The board also discusses roadblocks that hinder progress and comes up with strategies to overcome them. After deciding on future strategies directors review a set of metrics to measure performance and identify improvement areas.